Who's involved in the University's response to incidents

Roles of Employees Involved in the Process

Responsible employee is a University employee who is obligated to ensure a report is made of alleged sexual misconduct to the University, usually by contacting the Title IX Coordinator, a dean of students, or by using the online reporting form. Responsible employees, also known as mandatory reporters, include faculty, student life staff, residential life student staff members, Sewanee police department personnel, coaching staff, supervisors of student employees, domestic and international program leaders, Title IX and deputy Title IX Coordinators, the Vice-Chancellor, and the University Cabinet. A responsible employee who receives a report must report all known relevant details about the alleged misconduct, including the date, time, and location of the alleged misconduct, and the names of: the person who provided the report, the individual who experienced the alleged misconduct, the individual(s) accused of committing the alleged misconduct, and any other students involved in the alleged misconduct.

Confidential resources are persons required to keep all information disclosed to them confidential within the legal and ethical bounds of their profession. At the University, these individuals include: University Wellness Center staff and the University Chaplains. Confidential resources may also include public awareness events such as “Take Back the Night” and “Sewanee Monologues,” among others.

Process Facilitator: The University designates a single process facilitator for each report and that designated process facilitator serves all involved parties. The facilitator is available throughout the process to explain disciplinary options, to refer to the police (if appropriate), to provide clarity about the University’s investigation and resolution processes, and interfaces with support persons for participants. The process facilitator can also address interim measures of support in the residence hall, dining hall, curricular and co-curricular experiences. The facilitator participates in both the administrative resolution or hearing panel.

Support Persons: Support is an important part of the process for participants, and participants can choose any support person—a parent, a mentor, a peer, an attorney, etc.

Support persons are required to adhere to specific ground rules:

  1. A support person’s role is limited to providing support, guidance and/or advice to the parties throughout the investigation and resolution of the report.

  2. Support persons may be present during hearing panel or administrative resolution procedures for the limited purpose of providing support, guidance and/or advice.

  3. Support persons may not speak on behalf of the parties or otherwise directly participate in the proceedings.

  4. Support persons are permitted for both the respondent and the reporter.

  5. The process facilitator will only communicate directly with the involved student.  

The investigator or dean may remove or dismiss support persons who become disruptive or fail to abide by the limitations on their participation.

Dean of Students: A dean is responsible for receiving and resolving reports, which can include convening a hearing panel, if necessary.

Investigator: Investigators are assigned to gather relevant information about an alleged incident.

Hearing panel: The hearing panel is a trained group of employees that determines whether enough evidence exists to find that a student is responsible for a violation of University policy(ies) and recommends an appropriate sanction.

Title IX Coordinator: The University has a designated Title IX Coordinator to oversee Title IX compliance, which includes the sexual misconduct process, to ensure reports are resolved in a timely manner.

Police and Police Investigator: The Sewanee Police department, including a trained criminal investigator, is available for students who wish to make a criminal complaint.

Vice-Chancellor: Appeals, when applicable and timely submitted, are resolved by the Vice-Chancellor or a designee(s).