Apply to be an Assistant Proctor

Who are Assistant Proctors, and what do they do?

The Assistant Proctor is an integral part of the first-year student orientation process and the residence hall staff. Working throughout the year with the academic advisors, the Assistant Proctors help first-year students adjust to the academic and social life at Sewanee. In addition, the Assistant Proctors support the Proctors in creating and maintaining a comfortable and positive atmosphere in the residence halls, assist with new student orientation, social and educational programming, dorm duty, policy enforcement, and mentorship. Assistant Proctors work under the supervision of the Deans of Students, the Assistant Director of Residential Life, Area Coordinators, and the Head Proctors, while the Proctors and Head Residents offer additional support and guidance.

We advise that you read the AP Job Description carefully before completing your application.

Applications for AP positions during the 2014-2015 school year are currently closed. 

Check back for more information about applying to be an AP during the 2015-2016 school year toward the end of January, 2015.

Who is eligible to apply?

Students applying to be an Assistant Proctor must:

  • Be full-time students in good academic standing with the College during the entire period of appointment. (APs should have a minimum grade point average of 2.0 for the preceding two semesters or have made significant progress in their academic performance).

  • Be sophomores, juniors, or seniors when they assume their responsibilities.

  • Have lived in a residence hall at the University of the South at least one semester of the year prior to appointment.

  • Be in good standing for conduct at the time of appointment and maintain a good conduct record throughout the duration of the appointment period.

  • Demonstrate effective oral communication skills.

What's in it for me?

  • Excellent opportunities to develop leadership and organizational skills.

  • Able to meet members of the freshman class and build stronger bonds with members of the sophomore class.

  • Remuneration: Assistant Proctors will receive a $250 stipend per semester.

What are the terms of appointment?

  • Must participate in spring training for the 2014-2015 Residential Life Staff. Date TBA.
  • Must return approximately eight days prior to the beginning of the Advent semester for dorm staff training and formal Orientation (Tentative date is August 16).
  • Although preferences will be taken into consideration, Assistant Proctors must be willing to accept a residential assignment anywhere on campus. 
  • Assistant Proctors must be present in the dorm the entire day first-year students move in.
  • All Assistant Proctors assist with formal Orientation.
  • All Assistant Proctors will be required to host a prospective student during the Office of Admission Merit and Experience visitation weekends held in February and April respectively.
  • Must attend weekly dorm staff meetings, Assistant Proctor meetings scheduled by the Head Proctors, and staff meetings that involve the entire residential staff. 
  • Appointment is contingent upon satisfactory evaluations and can be reviewed at anytime.
  • Participation in on-going staff training and development during the term of appointment.
  • Attendance at formal University events such as Founder's Day and Convocation.

Finding Your Place Experience

For the 2014-2015 academic year, we will have an additional component to the Assistant Proctor position.  Interested students can apply to be an Assistant Proctor in one of the halls associated with the Finding Your Place Course, a program for incoming new students in it's second year, in which students will begin one course before the start of New Student Orientation.  They will focus only on this course for the days leading up to New Student Orientation, after which the rest of their class will join them on the mountain; the course will end early, at Thanksgiving, instead of at the end of the semester.  The course is very time demanding for both the students and the dorm staff involved.

Assistant Proctors associated with this program will need to return on August 10, 2014 (date is tentative).  They will be compensated for extra time and responsibilities before the start of New Student Orientation.  If you are interested in working with this program, please indicate it on your application form and we will discuss it further in your interview.

How do I apply?

Students interested in an Assistant Proctor position should submit: 

  1. Online Assistant Proctor Application Form   APPLICATIONS ARE CLOSED FOR THE 2014-2015 SCHOOL YEAR
  2. Resume (For help with your resume please call the Office of Career Services at ext. 1121);

  3. Cover letter (no more than one single-spaced page) addressing the following questions:

    • What experiences during your time at Sewanee have led you to be interested in the position of Assistant Proctor?
    • What attributes, skills, and insights make you confident that you would be a good AP?
    • What aspects of the AP position would be particularly challenging for you?
    • What goals or vision do you have for working with a group of first-year students? How would you be particularly well equipped to meet those goals?
  4. Recommendation form to be completed by one of your current Proctors;
  5. Recommendation form to be completed by your current Head Resident or Area Coordinator.

Please print the recommendation forms and have them completed by the appropriate people.  Cover letters and resumes should be printed and brought to the Residential Life Office by 4:30 p.m., Friday, February 21, 2014.

Applications are due by 4:30 p.m., Friday, February 21, 2014 in the Office of Residential Life.

After you submit your application, please come to the residential life office in the BC and sign up for an interview time. Please contact Kate Reed ( if you have any questions.

Assistant Proctor appointments will be made by email before Spring Break.