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End of Year Hall Closing and Resident Checkout

Residents are encouraged to check out of their hall within 24 hours of their last exam. All members of the Class of 2014 and Class of 2015 must check out by 12:00pm (Noon) on Monday, May 12, 2014. All members of the Class of 2016 and Class of 2017 must check out by 12:00pm (Noon) on Thursday, May 8, 2014. Any members of the Class of 2016 or Class of 2017 who wish to request an extended stay in their hall must complete the request form here. The Assistant Director of Residential Life will review all requests and notify students via email if their request is approved or denied. Only those residents who have written permission from the Assistant Director (in email form) will be permitted to remain in their halls after noon on May 8.  No students will be approved to stay past noon on May 12, 2014.

Residents should plan to notify their Proctors of their intended checkout time and the method. The blue box below outlines the two checkout method options: Express Checkout and Standard Checkout.

Express Checkout: This option is highly recommended for residents looking for a quicker checkout or to check out after hours. Residents who utilize Express Checkout waive their right to appeal or contest any charges concerning cleaning or damages to their room or its contents. Residents who utilize Express Checkout are responsible for ensuring that their room is secured upon their departure. To check out using Express Checkout...

  • AFTER removing ALL items from their room and locking their door, residents must take their room key to the Office of Residential Life in the Bishop's Common. Outside of the office, residents will find Express Checkout envelopes. Residents should complete the Express Checkout Agreement and information on the outside of the envelope, place their key inside the envelope, and either hand the envelope to a Residential Life staff member in the office (if during business hours) or slide the envelope under the Residential Life office door (if after business hours). All residents should inform their Proctors of their choice to utilize Express Checkout.

Standard Checkout: This option is recommended for residents who would prefer to be present for their room inspection. Residents will review their room and any associated damages/fines with a Residential Life staff member (Proctor, Head Resident, or Area Coordinator) before returning their room key to the Office of Residential Life. To check out using Standard Checkout...

  • Residents will meet with their Proctor (or a Head Resident/Area Coordinator) at a designated time to review their room and its contents. After completing their review, residents should lock their room door and take their room key to the Office of Residential Life in the Bishop's Common. Residents will place their key inside a Standard Checkout envelope and hand it to a Residential Life staff member (if during business hours) or slide it under the office door (if after business hours).

Residents who have lost their room key should still proceed to the Office of Residential Life, complete the required information on the envelope for their checkout method (Express or Standard), and return the empty envelope to Residential Life staff or slide it under the office door; there will be a $25 fee for a missing room key. Residents who fail to check out at all or who do not properly follow a check out procedure may be charged a $50 fine. Fines may also be assessed for damage or excessive garbage left in rooms. Residents who fail to check out on time may be charged a $25 fine per half-hour of lateness (e.g., a resident who checks out 1 hour late may be assessed a $50 fine).

If you are checking out of a RESIDENCE HALL

All residents currently living in a residence hall on campus should follow these steps to properly check out:

  1. Review your exam schedule and note the day and time on which you plan to check out.
  2. Inform your Proctors of the date, time, and anticipated method of your check out.
    1. If using EXPRESS CHECKOUT, sign up on the Express Checkout sign up sheet.
    2. If using STANDARD CHECKOUT, sign up for a time slot on the Standard Checkout sign up sheet.
  3. Pack up and remove ALL of your belongings from your room. You may be assessed a fine for any items or garbage left behind after you leave. See the staff in your residence hall for information about possibly making charitable donations of unwanted items.
  4. Follow the procedure for checkout and key return for the method you chose (see blue box above for more information).
  5. Enjoy your summer vacation!

If you are checking out of a THEME HOUSE or SORORITY HOUSE

All residents currently living in thematic housing, sorority housing, or Gamma should follow these steps to properly check out:

  1. Review your exam schedule and note the day and time on which you plan to check out.
  2. Fill out this form to notify the Office of Residential Life of your intended check out time.
  3. Pack up and remove ALL of your belongings from your room/house. You may be assessed a fine for any items or garbage left behind after you leave.
  4. Follow the key return procedure for the method you chose (see blue box above for more information). If you chose Standard Checkout, a Residential Life staff member (Proctor, Area Coordinator, or Head Resident) will meet you at your current house to review your room and its contents prior to your key return.
  5. Enjoy your summer vacation!

 

Additional Questions and Information

What if I am staying in Sewanee for the summer (e.g. living in Gorgas)?

You must follow the above checkout procedures for your current housing assignment and be fully moved out of your room by the designated time for your class. You will not be able to check in to your summer assignment until 5:00pm on Monday, May 12. You may be able to take your belongings to the Gorgas common room prior to 5:00pm. As that is an open and common space, the security of any items left unattended in the Gorgas common room is not guaranteed and Residential Life therefore does not recommend you do this.

I am a freshman/sophomore and my older sibling is graduating from Sewanee this year. Will I be allowed to stay late to attend graduation?

You must submit a request for an extended stay using this form. The Assistant Director of Residential Life will review all requests and inform you via email of your approval. Do not consider yourself approved for an extended stay until the Assistant Director has emailed you.