Room Selection Dates
Rising Seniors, Class of 2014 on Monday, April 15 - Bishop's Common — Hearth Room
- 5:00 pm Gownsmen
- 7:00 pm Non-gownsmen
Rising Juniors, Class of 2015 on Tuesday, April 16 - Bishop's Common — Hearth Room
- 5:00 pm Gownsmen
- 7:00 pm Non-gownsmen
Rising Sophomores, Class of 2016 on Wednesday, April 17 - Bishop's Common — Hearth Room
- 5:00 pm
Important Policies & Procedures
You must register for classes for Fall 2013 in order to participate in room selection. In order to register for classes, you must have cleared any outstanding financial balance on your student account. If you have a hold on your registration, please be sure to contact the Student Accounts office at ext. 1347 or email email@example.com.
How does room selection work?
Find a roommate
- One of the important first steps of room draw is to find a roommate. Unless you are a senior, you cannot go through room draw without a roommate!
- It is important that you take time to think about who your roommate for next year will be. By now you know your classmates a little better, so choose wisely. Talk to your potential roommate about expectations for living together; your study and sleeping habits, if you are messy or neat etc. Remember, your good friends don’t always make the best roommate.
- If you do not have a roommate, you cannot sign into a double room. Please contact the Office of Residential Life if you are looking for a roommate. Your name will be added to a list of people looking for roommates. You will then have the opportunity to review the list to see if there is anyone with whom you would be compatible. If you do not have a roommate by the time of room selection, we will match you with a roommate over the summer and give you a housing assignment then.
Lottery Number – what’s that?
Your lottery number is a computerized random number assigned to each student and it reflects your graduation year and gown status. Residential Life uses this number to determine the order in which students choose their rooms. Lottery numbers can be accessed below. The Office of Residential Life cannot change your class or gownsmen status. If your class or gownsmen status is incorrect, you must contact the Registrar's Office by Friday, March 30. If the Registrar's Office confirms that you are listed in the wrong class or gownsmen status, you should stop by the Office of Residential Life to get a new number; all lottery numbers will be reassigned by Friday, April 5. New numbers are generated randomly from lottery numbers assigned to student staff members (Proctors, EMTs, members of the fire team etc.) who are assigned to specific housing and therefore do not need to go through the room lottery system.
How you use your lottery number?
Once you have picked your roommate, find out who has the lowest lottery number between the two of you. It is not wise to choose a roommate solely based on the person’s lottery number. You should go through room draw with the lowest number. Example, if your number is 129 and your roommate has 5; you should use your roommate’s number. However, if your number is gownsmen 129 and your roommates has non-gownsmen 5, then you should use your number.
For students currently studying abroad
- Proxy: Please ask a trustworthy friend or classmate to serve as a Proxy for you in room selection. Your designated person will come to the BC Hearth Room on the appropriate day and choose a room on your behalf. Also, it would be helpful to our office to know who you have asked to be your proxy. Your proxy should come to Room Selection with a note or letter (can be an email) from you, giving that person permission to choose a room for you.
- Lottery Numbers for students currently studying abroad: You have been issued a lottery number and it is the responsibility of your proxy to find out your lottery number and to come to room selection at the appropriate time. The lottery numbers can be accessed below.
Room Selection Day
- At the designated time for your class and gown status, please come to the appropriate location and line up according to lottery number in ascending order.
- There will be one line for women and one for men. You and your roommate will proceed through room selection using the lowest number. It is your responsibility to progress through the draw by order of your lottery number. Please pay attention to which numbers are being called.
- When called by the Proctors (who will be wearing gowns), you will enter the BC Hearth Room to choose a room. If you step out of order and miss your place, the process cannot be reversed. Proctors will assist you and keep you informed as you go through the line.
- Inside of the BC Hearth Room, the floor plans for each building will be on display, showing what rooms are available. The Proctors and other Residential Life staff will be available to answer questions or to help you make a decision.
- After each night of room selection, copies of the floor plans will be posted in the hallway outside Residential Life, showing what rooms are still available for selection the next day.
- Floor plans for each building are available on the Residence Halls webpage above.
Students requesting special housing needs (example: air-conditioned room, meal plan exemption, living on central campus etc.) due to a medical condition must have their Physician complete the Medical Accommodations Questionnaire (MAQ). This form is due in Residential Life by April 1. You can print and fax this form to your physician or save it to your desktop and email it. The MAQ form can be mailed to our office or faxed to 931.598.3243. If you have submitted an MAQ in past years, you must contact Kristin Weyman by April 1 to arrange a meeting to discuss your needs.
Important Information to keep in mind
- If you plan to study abroad in the Fall of 2013, you are not permitted to participate in the room selection process. Housing for you will be arranged in December 2013.
- Only seniors are guaranteed singles.
- Once you sign into a room, you may not change. A wait list for changing rooms will be created at the end of each room selection period.
- If you do not choose a room during room selection, you will be assigned a room this summer.
Suites: One senior may fill an entire suite in Quintard, Hodgson, St. Luke’s or Humphreys if they represent a group of seniors to fill the singles. All seniors must be present to sign into rooms or provide a note, addressed to Kristin Weyman or Dean Bankson, explaining their absence from room selection and the name of the person serving as the proxy.
Seniors may not sign underclassmen into a single room in a suite. If you do not have the correct number of seniors to fill all the single rooms in a suite, you cannot choose that particular suite. Seniors may sign underclassmen into a suite if there are double rooms in the suite. Example, some of the suites in Hodgson and Humphreys have both singles and doubles.
If you are studying abroad for Fall 2013 or fail to register on time, you are NOT permitted to participate in room selection. Signing up for a room when you know you are not going to be here for Fall 2013 is unfair and inappropriate. Please do not come to room selection or sign into a room. We will arrange spring housing for you in December 2013.
If you are choosing a room for someone who is currently studying abroad, please proceed through room selection using the number of the person abroad. The person you are representing should contact residential life to let us know that you will serve as their proxy, and you should come to room draw with a note or email from that person.
Off-campus Housing: Applications for rising seniors interested in applying to be exempt from the University housing requirement during their senior year will be available March 4. The applications are due in the Office of Residential Life at 5:00 p.m. on Friday, March 29th. Late applications will not be accepted. Students currently on social probation are not eligible to live off campus and need not apply.
The Residential Life Office is accepting proposals from the student body to create three special interest houses that would focus on a specific theme. The Theme should contribute to the broader educational and social growth of the community. Curently, the three spaces available for the 2013-2014 academic year are the Richardson House (currently a community engagement themed house), Emery Hall (currently an Asian studies house), and 120 University (a new theme house). Applications will be reviewed on an annual basis.
Examples of types of initiatives that we would consider, but welcome any other proposals, include:
- A theme house centered around a particular academic or intellectual pursuit. An example is an interest house with a focus on student/faculty research.
- A theme house to support a common interest; examples: substance-free social programming, health and wellness, etc.
For more information about the Theme House application process please visit the Theme House Application website above. Proposals are due March 6, 2013.
Sub-Free Applications Due Monday, April 1
Students living in substance-free agree not to possess or use alcohol, tobacco, smokeless tobacco or other illegal substances while on campus. It is not restricted to your room/suite. Presently, no students are permitted to use alcohol or tobacco in any of the common areas of our residential facilities. In substance-free housing, this policy effectively extends to student rooms, regardless of the resident's age. Presently, the second floor in Quintard Dormitory, one wing in McCrady and the first floor of St. Luke's have been set aside for substance-free living. Sub-Free Room Selection will be held on Thursday, April 11 in the Bishops Common, Hearth Room at 5:00 pm.
- Click here for more information about substance free living
Click here to apply to live in a substance-free environmentSub-free applications will be available March 25th
- Fraternity & Sorority House Resident Lists Due in Res Life Monday, April 1. If you are interested in living in your fraternity or sorority house, please contact your sorority/fraternity president.
- Off-Campus Housing Applications Due in Res Life Friday, March 29. Please contact Dean Bankson (x1446) if you have questions.
All files are PDFs.